How do I add my Email account to Outlook 2003?

1. In the top menu select tools, then E-mail Accounts.

2. Make sure 'Add a New Email Account' is highlighted and click next.

3. Select IMAP or POP3 based on your preference. IMAP leaves mail on the server and so multiple devices like a phone or computer can access it. POP3 downloads all the mail to your computer or device. This prevents your mailbox from filling up on the server.

4. Enter the information on your email account and servers, the settings should follow this format:

• Your name: John Doe
• Email Address: john@yourdomain.com
• User name: john@yourdomain.com
• Password: ********
• Incoming Mail Server: mail.yourdomain.com
• Outgoing Mail Server: mail.yourdomain.com

5. Once all fields are completed you will want to click the 'More Settings' button.

6. Click on the Outgoing Server tab and check the box next to 'Outgoing Server (SMTP) Requires Authentication'.

7. Click on the Advanced tab and change the outgoing port from port 25 to port 587, then click OK.

8. Click next, then finish. You will be able to send and recieve from Outlook 2003 now. Send yourself a test message just to make sure everything is functioning properly. 

Although the method above is the easiest way to set up your e-mail, we would recommend using SSL when a device allows for it. This provides extra security to help keep your email secure. It requires changing a few minor settings during or after setup. Here are the changes that are necessary:


-If you wish to use SSL-

If you wish to use SSL you must use the fully qualified name for your mail server instead of mail.yourdomain.com. This can be found by Doing the following:

1. Go to your Control Panel, and click "Domains" 
    
2. Then half way down the list click the "edit" symbol next to "DNS Configuration" 
    
3. You will see and entry with mail.yourdomain.com on the left and something like mail3.qwknetllc.com on the right. The mail3.qwknetllc.com or whatever is on the right would be your fully qualified server name.

For SSL these settings would change:

Incoming Server name: example: mail3.qwknetllc.com


Outgoing Server(SMTP): example: mail3.qwknetllc.com

Incoming Port: 995 (POP3 Only)


Incoming Port: 993 (IMAP Only)


Outgoing Port: 465

-Alternatively-
Call us and provide us with a domain and we'd be happy to let you know which server you're on. You can also start a ticket or request in a ticket to know the server name and we can give it to you there as well.